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During the course of our business, it is necessary to collect certain data from people, either as individuals, or as companies, in relation to employment, credit applications and addresses. The data which we collect from our customers shall be limited to information requested on our Account Application Form, or personal details, such as information required in order to complete the customers order, i.e Name, Address.
We shall keep a hard copy of all Account Application Forms, as well as entering all relevant details onto our software, Eqinox, in order to process account transactions. Stored data will not be disclosed to any outside party, unless in relation to a written application for trade references, bank references, or approaches from members of HM Government, or Police, where appropriate identification and relevant Legal release paperwork. Where any doubt is raised regarding the relevance of any request for data, held in our records, about any of our customers or staff, Mr J D Westoby (Director) should be consulted, prior to release of said information.
Accessing Stored Data.
Any data stored by the company, in relation to individuals or companies, in line with our business, shall only be accessed by employees who have permission to do so and only if required for a specific and relevant purpose. Any person found to be accessing these records for any other purpose, or without permission, shall be deemed to be in breech of company policy and shall be disciplined accordingly.
All staff of Huddersfield Electrical Merchants Ltd shall ensure that any stored data is protected from access, theft or abuse from any outside or unauthorised source. This means that, following access in relation to any relevant purpose, the accessed documents or records are returned to their respective place of storage and not left open to unauthorised access. Failure to comply will be regarded as a breech of company policy and may result in disiplinary action being brought.